Simple Workspace: automatically generate your product sheets in PDF

In B2B sales, it is common for sales teams to need product sheets to support their pitches. These sales materials, while essential, are often created in a rush using copy-paste in Word or PowerPoint, with all the associated consequences:

• Time wasted,
• Inconsistencies,
• Errors,
• A brand image at risk.

Yet providing clients or prospects with a clear, well-designed and reliable product sheet is a true commercial performance lever.

This is precisely the need that Simple Workspace was designed to address: enabling sales teams to automatically generate product sheets that are perfectly structured and brand-compliant, based on reliable data. And importantly, to provide a product sheet in PDF that is both visually appealing and ready to use — without any manual layout work.

Today, many companies search online for product sheet examples to get inspiration. Whether to build their own catalog, define a presentation template or simply validate a distribution format, visual examples remain a powerful tool to guide, reassure and convince.

Why offer your product sheets in PDF?

Providing a PDF is not just about inspiration. It’s also a concrete way to demonstrate your company’s professionalism. By showing clients or prospects exactly what they will receive, you help them envision the final experience. It sets a framework, establishes a quality standard and saves time for everyone involved.

It also helps structure your thinking: what should a product sheet include? How should information be displayed? Which visuals should be highlighted? The PDF then becomes both an internal reference and a commercial asset.

At J2S, we often see salespeople spending enormous amounts of time cobbling together product sheets by gathering information, sometimes outdated, from an ERP, PIM or Excel file. The risk of error is high, the data is not always up to date, and the result is rarely consistent from one salesperson to another. This inconsistency undermines the company’s overall credibility.

Simple Workspace: an automation tool for your PDF product sheets

This is where our solution truly makes sense. The J2S Product offering enables companies to centralize product data from their usual sources (ERP, PIM, MDM, CMS, etc.) to then automatically generate a ready-to-use product sheet.

The salesperson chooses what to highlight: marketing text, technical specifications, photos, key differentiators… Then selects a predefined template fully aligned with the company’s brand guidelines, and in just a few clicks obtains a PDF product sheet ready for use.

This file can of course be downloaded, printed or shared directly. It becomes a professional, consistent, up-to-date and error-free sales support. The process frees sales teams from repetitive, time-consuming tasks, while making their meetings more effective.

Let’s take a concrete example: a salesperson in the home appliances sector must present a range of air conditioners to a distributor. Instead of spending an hour manually designing a product sheet in PowerPoint, they access the Simple Workspace interface, select the appropriate template, tick the relevant products, and instantly generate customized PDFs. The store name, logo, key features, photos and even model comparisons are automatically added to the document.

Toward product sheets that are 100% digital, 100% reliable, always up to date

In a world where product information must move quickly and accurately across multiple channels, continuing to create documents manually is no longer a viable option. Automation is now a concrete response to challenges of productivity, accuracy and brand image.

Providing your teams with easy access to always up-to-date PDF product sheet is both an operational advantage and a strong signal to customers. Integrating document generation into your processes improves data traceability, visual consistency and—above all—sales responsiveness.

Additionally, PDF product sheet can be integrated into your marketing initiatives: showcased on your website, used as lead magnets in email campaigns, or presented as demo materials at trade shows. Their potential goes far beyond simple sales support.

Summary: why automate your PDF product sheets?

Automating the creation of product sheets means saving time, securing your content and boosting commercial performance. By offering clear, well-structured product sheets, you provide both your teams and your customers with a professional, consistent and immediately actionable reference.

With Simple Workspace and the J2S Product offering, you move from an uncertain manual process to a smooth, efficient and scalable workflow.

Interested in the topic? Get in touch , we’d be happy to talk.

G. Deruelle

Sales & Marketing

FAQ – Product sheets, automation and PDFs

How do you create a professional PDF product sheet?

You can create a product sheet manually in Word, InDesign or PowerPoint, but this is time-consuming and prone to errors. With Simple Workspace, information is automatically retrieved from your product data sources (ERP, PIM, MDM…) to generate a branded PDF in a few clicks.

Where can you find a PDF product sheet?

Companies often look for PDF examples for inspiration. Simple Workspace allows you to instantly generate PDF examples based on your real data and aligned with your brand guidelines.

What information PDF product sheet include?

A product sheet features:

• a main product image,
• technical specifications,
• marketing text,
• key benefits,
• references and variants,
• optionally a price or commercial recommendation.

Simple Workspace automatically organizes these elements according to your template.

Why automate PDF product sheet creation?

Automation eliminates re-typing, reduces errors, accelerates production and ensures brand consistency. It also frees sales and marketing teams from repetitive tasks.

Can Simple Workspace help personalize each PDF product sheet?

Yes. Each salesperson can choose the products, formats, content and visuals they want. The final document always remains compliant with the company’s brand guidelines.

Can multiple PDF product sheets be generated at once?

Yes. Simple Workspace allows selecting several products and automatically generating a series of consistent, multilingual or range-specific PDF sheets.

How can you avoid errors in PDF product sheets?

Using a structured database (ERP, PIM, MDM) connected to Simple Workspace eliminates manual re-entry. Data is always up to date and synchronized.